System Implementation

System Implementation

System Implementation 150 150 Peter

System Implementation

This week you will work on the system implementation phase of the final project, which requires completion of the following steps:

Site preparation: What are the physical locations where workstations, printers, servers, and other hardware will be installed?
User preparation: How will you provide users enough information about the system being installed to gain their confidence?
Installing hardware and software: How will you place and connect the hardware? How will you go about installing, configuring, customizing, and testing specific software?
Please review: How to implement EHRs (https://www.healthit.gov/playbook/)

P.S. You had written my week 1 and 2 paper on the RWL Family Healthcare Clinic System

Sample Paper

System Implementation

The implementation phase for the Electronic health record system will include planning and carrying out the integration of HER software in the components of the healthcare organization (Krousel-Wood et al., 2018). The implementation process will include selecting individuals involved in the selection of the EHR, site preparation, gathering requirements and user preparation and hardware-software installation.

Site Preparation

The electronic health record system will be controlled from the ICT room but operated in the examination rooms in the healthcare center. Therefore, the workstation will be the clinical examination rooms. The first step will be to install desktop computers, printers, and servers fixed in a single location. Each clinical examination room will have its printers, computers, and servers situated in the specific rooms. Every server will be used to control the flow of data, which will be operated and monitored from the ICT room by the ICT experts.

User Preparation

End-users need to be comfortable and confident with the health record system. All the users with access to the new electronic health records systems will be trained using a hands-on exercise that will be used to influence the user’s willingness to use the EHR effectively. Training will help the users understand how the system can be utilized in clinical practice. The hand-on exercise will include introducing features and functionality through the use of order sets and templates (Krousel-Wood et al., 2018). The users will also be educated on the effectiveness of the HER system in the management of patient-level data and documentation. The training content will be based on the roles and a reflection of the new system workflow to ensure that the content is reflective of the specific needs and facilitates faster adaptation for the system.

Installing Hardware and Software

The network hardware will be connected through a layout which is the network typology. The network topology selected for the electronic health record system will be a ring network. The ring network allows connection to each node exactly to other nodes to form a ring. Therefore, the hardware will be connected to create a circular data path. The servers, printers and computers will be interconnected using network cables to allow information sharing. The order in which the system will be connected is essential in the system’s functionality. The connection will begin with the database server, which will be connected to the application server and then connected to the hardware in the clinical examination rooms.

The EHR software will be installed on the computers, servers, and printers to record and share patients’ medical records. The EHR configuration will be created and maintained by the vendors to facilitate the system’s functionality. However, the commonly recommended safety practices for EHR software and hardware set up will be used to develop proper configuration policies, procedures and practices. These will include security and management of patient data on the software templates. Data will be encrypted to ensure that authorized users only access data. The software will have a cloud backup system created to prevent data loss in case of breakdown.

The EHR customization will include tools such as physician call lists, procedure templates and consent forms (Dhillon-Chattha et al., 2018). The EHR system will simplify data management from procedures to schedule to reduce patient wait time. The software will be tested to verify that each workflow meets the requirements. Acceptance and functional testing will be conducted to identify usability issues and avoid workflow challenges.

References

Carousel-Wood, M., McCoy, A. B., Ahia, C., Holt, E. W., Trapani, D. N., Luo, Q., … & Milani, R. V. (2018). Implementing electronic health records (EHRs): health care provider perceptions before and after transition from a local basic EHR to a commercial comprehensive EHR. Journal of the American Medical Informatics Association25(6), 618-626.

Dhillon-Chattha, P., McCorkle, R., & Borycki, E. (2018). An evidence-based tool for safe configuration of electronic health records: The safety checklist. Applied clinical informatics9(04), 817-830.