Leadership in Healthcare organization w5a
In this assignment, you will study how a leader can conduct a variety of meetings effectively.
Read the following articles:
Are You Running Meetings, Or Are Meetings Running You? (n.d.). Retrieved from http://www.bates-communications.com/articles-and-newsletters/articles-and-newsletters/bid/59464/Are-You-Running-Meetings-Or-Are-Meetings-Running-You
Matthews, A. (2009, October 14). 6 Secrets Of Effective Meetings. Retrieved from https://www.youtube.com/watch?v=ZSft2OeMmzQ
Meeting Basics, Leading a Meeting – Before, During and After. (n.d.). Retrieved from http://www.effectivemeetings.com/meetingbasics/before.asp
Taking Charge of Poorly Led Meetings When You are Not the Leader | Facilitative Leadership & Facilitator Training. (n.d.). Retrieved from http://terrencemetz.com/2012/12/13/taking-charge-of-poorly-led-meetings-when-you-are-not-the-leader/
Attend a meeting. The meeting can be any one of the following: A work-based meeting, Municipality, township, or school district meeting, A meeting for an organization you might be involved with, or Any other meeting you can identify within the course required time frame.
Based on your reading, understanding of the articles, and your experience in the meeting you attended, answer the following questions:
Where is the meeting being conducted, and what is its purpose? Is the meeting focused on communications or problem solving, or is it a meeting with no specific agenda?
Is the meeting a regularly scheduled event, such as a monthly scheduled meeting or a meeting to address a specific matter?
Does the meeting have a set communication designed with relevant information to advance the meeting? Please explain.
Was the meeting opened with an announcement or explanation of its purpose and importance?
What was the communication style of the meeting’s leader or facilitator?
What were the leader’s bases of power? Select from a number of conceptual paradigms and elaborate on your selection.
Did the members or attendees have an opportunity to express opinions? Were they asked for suggestions, ideas, and information?
Did you recognize any conflict, disrespect, or tension among the members or attendees? If so, was the source of the conflict evident?
Did you observe the participants’ body language (such as posturing, positioning, or gesturing) when different topics were introduced? Describe it.
What was the intended outcome of the meeting? Was it achieved? Why or why not? What were the pivotal moments of the meeting which contributed to its success or failure?
Next, complete the following tasks to provide an overall critique of the meeting you attended:
Identify the positive, effective qualities of the meeting in one list, and identify the qualities which were ineffective in a separate list.
Arrange each list from top to bottom, from most important to least important.
Take the top three ranked factors from each list and explain the affect they had on the meeting.
Finally, imagine that you need to organize a meeting to introduce a new project in a health service organization. The project is sufficiently complex in size and nature to require an expanded cross-section of expertise from within and outside the organization. You are responsible for inviting the necessary individuals and representatives of involved departments and professional functions to the meeting.
Based on the principles contained in the articles, textbook, and elected independent research provided in the course, complete the following tasks:
Develop an agenda for the meeting.
Provide information, expertise, and background on the invited attendees. Explain the rationale and intended functional expertise each attendee brings to the group.
Recognize and develop measurable objectives to assess the success of the planned meeting.
The primary goal of any healthcare organization is to provide quality and safe care that include all relevant stakeholders. To achieve this, healthcare organizational leaders are responsible for ensuring that every stakeholder is included, from patients, nurses, physicians to the surrounding community. One way healthcare can achieve inclusiveness in healthcare to maximize benefits is through organizing and attending meetings. Meetings are important in healthcare since they allow leaders to include others in the daily organizational undertakings (Belfroid et al., 2018). Meetings make individuals feel valued, respected, as well as like vital members of the organization and also provide individuals with the chance to make a difference in the organizations’ success (Belfroid et al., 2018). However, through meetings, leaders are able to capture other significant people ideas and contributions to the organizational well-being. This paper discusses how healthcare leaders can conduct effective meetings.
Location and Purpose of the Meeting
The meeting was held in the municipality conference center located southeast of the town. The main agenda of the meeting was the importance of a value-based healthcare delivery system. The primary purpose of the meeting was to communicate to all healthcare leaders and healthcare providers as well as the public the importance of shifting from a fee of service care delivery model to a value-based approach. The focus of the meeting was to communicate the many benefits of embracing a value-based approach in care delivery and how the new model will benefit the public as well as the healthcare providers, not to mention the general performance of healthcare organizations in the state. Apart from communicating the importance of a value-based model, the meeting also focused on collecting participants’ ideas and views on implementing the proposed model. Generally, the primary purpose of the meeting was communication rather than problem-solving.
The meeting was not a regularly scheduled event, and it was organized specifically to communicate and create awareness about the advantages of shifting from a fee for services to a value-based healthcare delivery system. Unlike other regularly scheduled events in the state, this meeting was only organized by the state health department to specifically educate people on the value of focusing the patient outcome in healthcare. The meeting was only met to communicate the importance of healthcare organizations embracing a value-based care delivery system and gather opinions on the same. All the meeting agendas were discussed thoroughly, and no further event was communicated at the end of the meeting. Therefore, this was a one-day meeting that started in the morning and ended in the afternoon the same day.
In order to advance the meeting, the event made use of several communication designs. Firsts and foremost, the meeting employed multimedia communication designs through the use of visual and video presentations. The video was edited and formatted to include all the information relevant to the meeting agenda. However, the meeting objectives and purpose was well presented in a PowerPoint presentation with illustrations given and specific to the main meeting agenda. With the goal of generating a positive influence, communication design was used to attract, educate, develop wants, as well as compel participants to react to messages. These communication designs were also used to change participants behaviour, promote a message, and share knowledge during the meeting proceeding. All the information presented was relevant to the meeting agenda, and the communication design was adequate.